Showing posts with label time management. Show all posts
Showing posts with label time management. Show all posts

7 Keys to Balancing Ministry and Home

Do you ever feel overwhelmed with everything you have on your plate?  Feel like there's just not enough hours in a day to accomplish everything at home and church?

It's a tension that you must learn to manage if you want to go the distance in ministry.

In my coaching program, I ask everyone that is participating this question.

Can you go the distance with your current pace?  

Often, the answer is "no."

What about you?  Can you sustain your current pace long-term?  Let's go a little deeper,  Can you sustain your current pace and be happy?  And be a good parent?  And be a good spouse? 

Being fully present when you're at work and fully present when you're at home is not an easy task.  But it can be done with the right strategy and commitment.  Let's talk about 7 keys you can use to keep home and ministry balanced.

Key #1 - Work when you are at work and then get home.  Sometimes when someone says they are always at the church working, they may be at the church, but they may not be working as much as they think they are.  Take out an extended lunch, time on social media, time just chit-chatting with co-workers and time just goofing off, and those "long hours working" at church are reduced.

If you want more time to spend at home and with your family, then get your work done and go home.  This doesn't mean you can't have fun or any relax time at work, but it does mean you are focused and not wasting time. 

Key #2 - Set time for your family on your calendar just like you would for a ministry appointment.  You know what happens.  You have a date night planned with your spouse.  But an afternoon phone call comes in that a couple is about to divorce and want to come talk with you that evening. 

What should you do?  Drop the dinner with our spouse and meet with them?  Not if you already have an appointment that evening with your spouse.  Just kindly let them know you already have a meeting that night, but you'll be glad to meet with them the next day.

And don't feel "guilty" about it.  How are you going to help other peoples' marriage if you don't have a strong marriage yourself?  How will you teach a parenting class if you don't spend time investing in your own child?

Key #3 - Know the season of life you are in.  Seasons of life can heavily influence how you do ministry.  If your kids are in preschool or elementary, you will need to be home more in the evenings and block out time for them.  When you become an empty-nester, you will have more time available to do things you want to do.  But right now focus on your children.  They will be grown and gone before you know it.  You only get one chance to raise them. 
"Don't blow it by making building the church more important than building your children."
Key #4 - Learn to say "no."  If you study the ministry of Jesus, you will see that He didn't heal everyone.  There were times He said "no" and pulled away to spend time in prayer and resting.

Often, people in ministry are people pleasers.  We are wired to be available to serve people whenever they need us.

But if you don't stay balanced,  you can end up losing your own family.  And then you'll lose your credibility to minister to others.

Sometimes you have to say "no" to something that is good, so you can make something else great.  If you're going to go the distance, then learn to say that powerful little word - no. 

Key #5 - Take your day off and use your vacation time.  Many leaders fall into the trap of not taking their day off.  They tell themselves they are too busy.  Sunday won't happen if they take a day off.  And the longer they stay in that mode, the harder it is to be balanced. 

Here's a little tip that I wish I'd have thought about when my kids were younger.  Rather than spending major dollars on buying your kids "stuff" at Christmas and on their birthday, cut back on what you spend on "stuff" and instead use the money to make some memories with them.  Go on a road trip.  Take them to an amusement park.  Take them on a camping trip.  Go snow skiing together.  Here's the reasoning behind it.

Kids will quickly grow tired of the "stuff" you buy them.  But they will never forget the trips you took with them.  They will never forget the money you spent making memories with them.  They will always remember the time you camped out or sang Christmas carols by a campfire or went bowling as a family.
"Spend more time and money making memories with your kids, than you do filling their toy box up."
Key #6 - Set a quitting time and obey the clock.  Have you ever looked at the clock at work and it says you should go home.  But you tell yourself you've just got to finish up what you're working on.  You just need 20 minutes to wrap it up.  20 minutes later you look up and tell yourself it will only take 10 more minutes.  It keeps going and when you finally arrive home, dinner is cold and your spouse has already put the kids to bed.

This happens quite often and eventually becomes a pattern for you.  Your spouse tries to get you to come home and spend time with the kids.  You listen and know he or she is right, but you just can't seem to get out of the grip of "what I have to accomplish."

If that's the case, then it's time to set a quitting time that will get you home in time for dinner and keep you there engaged with your family.  Let 5 o'clock be your boss and obey him and go home.  What you are working on, will be there tomorrow.

Of course, there will occasionally be things pop up that you can't control or push to tomorrow.  But that should be the exception and not the norm.

Key #7 - Maximize your time by managing your time.  What if you started managing your time more closely? Identifying what you are doing that shouldn't be warranting your time?  Maximizing your time by organizing and prioritizing your tasks?  You will be surprised how much time you can get back. 

I share several time management tools in my coaching program that can help you be more productive and more balanced at the same time.  You can get more information at this link.

I know by experience that when you become unbalanced, it will catch up to you and you'll look back and regret not having balance.  I had to learn the hard way that balance is a non-negotiable, if you want to go the distance and finish strong. Not being balanced can take you down for the count.  It took me down and I almost didn't make it back.  You can read about what happened at this link. 

As a ministry leader, you have to keep a lot of plates spinning, don't you?  The ministry plate...the family plate...the chores plate...the hobbies plate...counseling plate...preparing lessons plate...event plate...friends plate...there is no shortage of plates we have to keep spinning.

But there will be times when you simply can't keep all those plates spinning.  When that happens and you have to decide which plate to drop...do one thing...make sure you don't drop the family plate.

Your turn.  How do you keep your ministry responsibilities and family balanced?  Share your thoughts with us the comments below.

10 Skills Every Children's Ministry Leader Needs

Being an effective children's ministry leader involves much more than being able to teach kids.  If you really want to succeed, here's 10 skills to focus on.

1. Time management
Children's ministry is very time consuming.  Sunday always returns and you've got to be ready.  Add to that events, volunteer management, guest follow-up and a host of other responsibilities, and you've got a full plate.

And many children's ministry leaders serve in a part-time or even volunteer role.  They are juggling a full-time job while giving as much as they can to their children's ministry role.

With this comes the necessity of managing your time well.  If you struggle in this area or want to improve, there are lots of great time management books and online resources that can help you.

2. Delegation
Your success as a children's ministry leader hinges on your ability to delegate.  Narrow what you do to the few things that will have the most impact and give away the rest.  If you don't, you will become the lid that holds the ministry back.

3. Conflict management
There will be conflict.  You can count on it.  Volunteers will have disputes, parents will get upset and ministry staff will have disagreements.  Managing these conflicts takes skill.  Most people are not naturally good at it, but the good news is it can be learned.  Read all you can about managing conflict and hone this skill.  You'll need it.

4. Listening 
Hearing refers to the sounds that you hear, whereas listening requires more than that: it requires focus.  Listening means paying attention not only to what is said, but to how it is said as well.  In other words, it means being aware of both verbal and non-verbal messages.

5. Inspiring and motivating others
A vital skill for a children's ministry leader is being able to inspire and motivate others.  This means conveying passion for a vision and direction.  It's leading from the front.  Your team will never be more inspired or motivated than you are as the leader.  

6.  Communication
This includes not only communicating with kids, but with volunteers and parents as well.  It is essential to be able to communicate vision and direction to those on your team.  Communication skills are one of the easiest things to improve.  Ask people to give you feedback on your communication.  Video yourself, watch the tape and look for ways you can improve.

7. Leading change
It takes skill to lead change.  You must know how to prepare people for it and then lead them through it.  The ability to manage change and make it happen smoothly is a skill you will want to master.

8. Connect with parents
If you really want to influence kids, then you've got to be able to influence parents.  Be "fun" when you're with the kids, but don't become known as a "big kid' who can't connect with or relate to parents.  You must earn their respect if you want to influence them.

9. Team building
If I had to pick one skill above all else in children's ministry, it would be team building.  The success of your ministry rises and falls on your ability to build a team.  Make this your number one priority.  Master this skill and you will shine.

10. Mentoring
In addition to motivating people, it's also important to be able to help others learn, grow and become more effective.  Once you learn this skill, you will begin to develop leaders of leaders instead of just doers.  This will allow you to multiply yourself. 

The floor is yours.  What other skills do children's ministry leaders need?  Share your thoughts with us in the comment section below. 

12 Time Mangagement Tips Every Children's Ministry Leader Needs to Know

Time is one of your most precious commodities.  And it seems there's never enough of it to accomplish everything God has placed in your heart.

Ephesians 5:16 tells us to "make the most of our time."  Though we can't add hours to the clock, we can have a plan that will help us make the most of the time we do have.  Here's 10 tips to help you get the most out of your time.

1.  Keep a "do not do" list.
What you don't do is just as important as what you do.  Do what only you can do and say no thanks to everything else.  This list should constantly be growing.

2.  Focus on being "productive" instead of "busy."
Make a list of things that will enable you to have the biggest impact and spend your time there.  It's not how much you get done, it's what you get done.

3.  Don't strive for perfection. 
Most of the time, 85% is good enough.  It's the last 15% that eats up all your time.

4. Spend the best time of your day on your most important task.  
Are you a morning person?  Focus on your most important task in the morning.  Do you do your best work at night?  Spend that time on your priority.

5.  Have one priority task each day. 
You may have several tasks to accomplish each day, but decide what your most important task for the day is and complete it for sure.

6.  Tackle one task at a time. 
Research shows that multi-tasking can be counter-productive.  List your tasks and then knock them out one at a time.

7.  Block your time each day.  
Allot a specific time for each task.  This includes starting and stopping times for meetings.

8.  Watch out for people who are time grabbers.
People must be our first priority and I'm not saying don't make time for them...but I am saying be careful with someone who constantly wants to stop by and just "shoot the breeze."

9.  Remember energy translates into time.
You can work when you are tired, but you won't get as much done.  The temptation is to keep going when you've hit your limit, thinking you will get more done.  But in the end, you'll get more done by stopping to rest and refuel.

10.  Schedule time to think and plan.  
Don't fall into the trap of leaving no margin for thinking and planning.  Block time for this just like you would any other task.

11.  Have specific times to check your email.  
If you check email throughout the day, you will get sidetracked from priority tasks.  Block times to check your email and resist the urge to check it all the time.

12.  Balance your life.
When you spend all your time working, it will hurt your creativity...and most importantly your personal life and family.

The floor is yours.  What other tips do you have for time management?  Share with us in the comment section below.